Today, we want to introduce how you can convert InDesign documents to editable Word and PowerPoint files using ID2Office; the InDesign-to-Office formats conversion tool from Recosoft. ID2Office is a plug-in for InDesign and supports InDesign CS5 through CS6 for both the Mac and Windows platforms. Once the plug-in is installed you get a Recosoft menu in InDesign with the “ID2Office. Export to RTF from InDesign CS4. Just click your text cursor in one of the frames and select 'Export', then select 'RTF' for the output format. If not, the ExportAllStories script is your best bet. It might not export all stories in their correct order, though. You should find ExportAllStories in your Scripting panel, in the 'Application' folder.
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Don’t know why, but I’ve received a number of inquiries from users this past week about how to export “all the text, formatted, from InDesign, so that non-ID users can edit it in Word.” Some clients needed one single text file with all the stories concatenated within, others needed one text file per story. (And I kept confusing who asked for which method in my replies;-))So here’s the post I’ll send future requests toExport Stories as Separate FilesTo export each story to its own file, use the ExportAllStories.jsx script that you’ll find in Windows Automation Scripts JavaScript:The script is installed by default in CS3. In CS2, you’ll have to grab it from the Resources CD that came with the InDesign installer disc.Double-click on the script and choose a format:You’re prompted for a folder location in which to export the stories and zip-zap, you’re done. You have no control over filenames, they’re named according to the internal Story ID:I don’t think it’d be too hard to adjust the script so it picks up the first word of the story as its title, or the Script Label if you apply one to each story. But then, I’m not a scripter.Remember that each story becomes a separate file, and a threaded series of frames equals one story.
So, if an article consists of multiple unthreaded frames (title, byline, captions, sidebars), and you want all related article text to end up in a single text or RTF file, you should thread them to each other before running the script. After you start clicking with the Selection tool to thread them, don’t worry over how text ends up in the wrong frames-after you export, just choose Undo (or run the script on a “for exporting” version of the layout).Export Stories into a Single FileTo export all the stories to a single text or RTF file, use Rorohiko’s free plug-in. It works on Mac/Windows for CS1, CS2 and CS3 versions of InDesign.
Once it’s installed (the URL and the readme that accompanies the download has full download instructions), you’ll have a new API menu in InDesign, listing all the Rorohiko plug-ins that use their API (“APID ToolAssistant”) architecture:Choosing TextExporter gives you this dialog box:I like that you can choose to not export invisible text frames (ones on hidden layers) because that gives you some control over what gets exported. You could even hide everything else.except. for all the stories that make up a section or individual article (move them to their own layer and hide the other layers), and thus get the best of both worlds, no threading necessary.The first 20 days that you use any of Rorohiko’s (there are lots to choose from) you get full access to all possible features. For TextExporter, that includes the ability to ignore invisible items, as well as do dialog-less exporting and scripting.
If you pay the measly $25 license fee for the APID Tool Assistant (you just pay it once, regardless of how many free plug-ins you use with it) you have permanent access to all the regular and extended features.Rorohiko is not a huge company – basically, it’s the wonderful Kris Coppieters – so any support you can send his way would be much appreciated I’m sure. More information is available at site.Start from a PDFOf couse, you can always export the layout to PDF and copy/paste from there or use one of the Save As or Export commands to save out plain text or as a Microsoft Word document.
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For longer documents, though, I think either the script or the plug-in gives you faster and better results. Bob, maybe $250 per seat and X hours of training is nothing for your clients — but I’m in Norway, where (A) all Adobe apps cost twice their US price and (B) I don’t have any clients who’d fork out $500 plus training to go the InCopy route. Sure, IC is great stuff — but total overkill for what I’m asking for: a way to copy-edit Tagged ID files without seeing the damn tags, so I can round-trip the Tagged files.It has long annoyed me that Adobe won’t bundle 2-3 IC licenses in one of the CS packages, instead of making folks buy it separately. With a few bundled licenses we could “lend” our clients IC for particular jobs, and open/close the temporary use of the licenses via Adobe’s system.Harbs, thanks for the Story Tweaker tip! I’ve emailed the vendor about testing it. We produce over 30 publications a year, ranging from 300 pages to 3,200 pages. This year we decided we didn’t want hand-written notes that were illegible and/or word files/emails with new pieces of written/typed text.This year we bought ALL our authors the InCopy software, we brought them in in droves to our workplace and set up a projector and provided them with a laptop for the day.I taught the people I work with, that never used InCopy before, how it worked.
Then they showed all our authors how to use the software and send it back.Out of 30 authors there were about 5 who didn’t fully understand the concept. But in general the whole InCopy and editing it as you see in the book was a huge success and greatly received by our authors.
There were 2 authors that I personally had to visit their workplace to retrieve the files and I think 1 author that lost their work because they were working from a server that automatically sync’d the files from the laptop to the server and it’s a bit heavy to get into detail as to why that happened, but I know why though and it wasn’t InCopy’s fault at all.InCopy is the way forward.For our magazine that is bi-monthly we receive word files. The word files are edited and the basic styles are added to the word file using a word template, they are then proofread, copyedited and then sent to me. The styles are the exact same name in Word as it is in InDesign.Using Tips from Anne-Marie and David, I import the Word file into a blank InDesign file and then export that text as RTF.
Which clears out gunk styles, which was a fantastic tip by the way.I import that RTF into the magazine and Map the styles.I then run the Preservelocalformatting.jsx script, that I found through this site, to preserve all the bold, italic, superscript etc. StoryTweaker is diligently progressing – we’ve just gone through some major UI redesign, and there will be more redesign up ahead.StoryTweaker is all about round-tripping text out of an InDesign document into an XML format, and later on flowing it back in with text edits (e.g. To allow a translator to translate the content, or to allow text corrections) without loss of formatting and text placement.There is a very clear delineation of responsibilities: the ‘tweaker’ can only influence text content.No layout changes can be made, no new text styles can be created, – that responsibility remains with the designer.The idea is that some person or persons (using the free StoryTweaker editor app) can edit the text content (and nothing but the text content) whereas the designer (using InDesign) can edit the layout as well as the content. There is/will be also support for multiple ‘versions’ (in different languages) of a single document – i.e. A single document can be concurrently tweaked by multiple translators, resulting in multiple translated versions of the same document.Currently, we’re still in the alpha phase of the project – i.e. The program is not feature-complete, and the feature list is still growing and shrinking – ‘pulsating’ if you will – as we go.In this phase we’re looking for people who have time to play with the tool, muck around, think of things we’ve missed, etc and who don’t mind a lot of ‘rough edges’ – the software works, but it is rough, and it will be subject to change.If you’re interested playing with an alpha version, contact joris at rorohiko.com (change the ‘at’ into an @). The latest alpha version we have for download has expired, and we’re about to release a new alpha some time next week.Tentatively, we’re currently looking at going to beta towards the end of the year.Cheers,Kris.
InCopy, anyone?I was wondering: who would be interested in a copy of TextExporter for InCopy? We have a pre-release of APIDToolAssistant and TextExporter available (Mac/Win/CS2/CS3), which seems to work well enough. If there is enough interest, we could productize this version.The InCopy-capable prerelease can be downloaded from(for more info and installation info etc check the ‘normal’ TextExporter page referred to earlier on this web page)Any feedback would be greatly appreciated – send it toCheers,Kris. Hi all,Some time has passed since the original article was written – in the meantime, TextExporter has been going through a few updates.The good news: TextExporter for CS5 is available.
The not so good news: we’re not giving it away for free any more – the costs of maintaining and supporting a broad range of freebies was getting a bit too much for comfort, so we’re converting some of our freebies into commercial products, and TextExporter is one of them.You can try it out for about a month, and after that you’ll need a US$19 license – but we’re sure that for most people, TextExporter will have paid for its license the first time they use it.It’s pretty smart at ‘connecting’ unthreaded text frames in a logical order, which can save you tons of time.More info. Hello,Thank you for this thread. From reading I realise the way to do this is to simply export the story as a RTF file. In Indesign go to FileExportFormat: choose RTF. All text with styles are kept.
I can open this in word and save it as a word document. Then I can send it to the proof readers and authors who will make their changes. Once I get the document back, I check it with a word track changes to find out if there are many formatting changes and if they are needed.
If there are additional formatting, I add these styles to the Indesign document before I place the text. Then I place the updated word document into Indesign, making sure I tick show import options. I choose to preserve styles and formatting from text and tables. If there is a warning that there are style conflicts I try to solve that before I import it.
1) Explain what is Adobe InDesign?Adobe InDesign is a desktop software designed by Adobe to create works such as brochures, magazines, newspapers, books, etc.2) Explain how can you import text or image in Adobe InDesign?You can import text or image in Adobe InDesign you have to go to File - Place (or Ctrl+D) to import images or content from other applications. 6) Explain how can you type a text in a document?To type a text in a document, you have to first place the insertion point inside the text frame for that. Use the type tool “T”, then drag to make a new text frame or click on an existing text frame.
Double click inside an existing text frame using a selection tool. The type tool will get selected automatically7) Explain how Adobe InDesign layers can be helpful?By using Adobe InDesign layers, you can access the content or images of your content distinctively.
For instance, if the document print slowly because you have a large document comprises of graphic images and content, then you can use layers options, which enables you to hide layer images and print the content layers and vice versa.8) Explain how can you wrap text around a graphic in InDesign?With InDesign, you can wrap text around the rectangular bounding box of any object, objects of any shape and imported images. To wrap text around a graphic, you have to follow the following steps. Step 1: Use the selection tool and select the graphic frame with the image of the Yield sign on the pasteboard. Ensure that you click only when the arrow pointer is displayed. Step 2: Align the center point of the text frame which contains the article text with the center point of the frame. When two center point aligns a purple vertical line will appear.
Step 3: Now, select Window - Text Wrap. In the text wrap panel, choose wrap around bounding box to wrap the text around the bounding box and not around the Yield graphic’s shape.
Step 4: In the wrap options section, select both left and right sides from the wrap to menu if is not selected. In the Contour Option section, select “Detect Edges” from the Type menu.